Skip to main content

You are here

Summer Overnight Camp FAQs

Summer 2023

We are excited to see your child at Camp this summer.  We want you and your child to be prepared for the best summer ever. That's why we've compiled information to help you prepare.

Health Information

All campers and staff are required to submit the following health forms.

Health History Form: Part of the online forms every camper fills out. Required to answer whether or not they have been diagnosed with COVID-19 and when.

Physical: This printed form must include vaccination records and be reviewed and signed by a licensed physician. 

5-Day Health Symptom Screening Form: Includes symptom and temperature monitoring for five days before coming to Camp. The form can be downloaded here.

In-Take Screening: This screening is completed upon arrival and includes a temperature check and be fever free to enter.

 


FAQs

Pre-Camp

Does everyone need to sign up for Realo?

Do I need to create a new account with Realo every year or can I use the same account as last year?

When will the forms portal be available?

When are my Health Forms due?

How do I submit my Health Forms?

Where do I find the mandatory 5-Day Pre-Arrival Health screening form?

Is there any required attire?

Arriving to and Departing from Camp

Please visit our new page for arrival and departure information including luggage shipping. 

At Camp

Will my child have a spending limit while at Camp?

What will be charged on my credit card on file?

Are we going to be eating all together again this summer?

Medical Care

Health Forms and keeping our community safe

Are there doctors on-site at each Camp?

Is Camp able to accommodate special dietary needs?

What if my camper feels or gets sick while at Camp?

Will I be notified by the Health Center if my child is sick?

Will my camper have to leave if they are sick?

Emotional and Physical Safety

How can I help you to best work with and mentor my child?

What happens if a camper doesn’t follow the rules?

Do campers ever get sent home from Camp?

What is the Code of Conduct?

What are Camp’s social media guidelines?

Will my child have to take a swim assessment?

Logistics

What are key dates that I need to remember?

What are the forms I need to have completed before Camp?

Can I request a cabin or cabinmate for my camper? 

How will I know what cabin my camper is in?

Can I see what Camp looks like before Opening Day?

What should I pack for my camper?

Anything I shouldn’t pack?

Is a laundry service provided at Camp? 

What is your cancellation policy?

What is your horseback riding cancellation policy?

Can I give my child’s counselor a gift?

What if my child leaves something at Camp?

What is the lost and found policy?

Transportation and Luggage

Please visit our new page for arrival and departure information including luggage shipping. 

Communications

When will I hear from my camper?   How will I know how they are doing?

How do I communicate with my camper?

Are packages allowed? 

Can I visit my child at Camp during the session?   

Can I call my camper?

How do I contact Camp?

Pre-Camp

Does everyone need to sign up for  Realo ?

Yes, you do!  All campers are required to register for Realo just in case your camper is placed on prescription medication by our Camp physician during their stay. Setting up their account with Realo in advance ensures the prescription will be filled quickly and efficiently. The registration process is easy and you can register all of your children at once.   

Register for Realo 

Realo FAQ 

Do I need to create a new account with Realo every year or can I use the same account as last year?

Accounts with Realo do not carry over from year to year.  Camper parents have to create a new account every year their child attends Camp. 

When will the forms portal be available? 

It is available now!

When are my Health Forms due? 

Health Forms are due March 1, 2023, through our online portal.

Each camper is required to have a physical within one year of their first day at Camp. No child will be admitted to Camp without a completed 2023 Camper Physical form. If your insurance carrier does not cover an annual physical until after March 1, 2023, you should complete all other sections and request an extension in the final "Send to Camp" section.

How do I submit my Health Forms?

You can submit your Health Forms and other camper forms through our online portal! Please contact the Camp  Office at (252) 249-1111 if you have issues uploading your health forms.

Where do I find the mandatory 5-Day Pre-Arrival Health screening form?

You can find the Five-Day Pre-Arrival Health Screening form here. All participants are required to verbally confirm the completion of it upon arrival.

Is there any required attire? 

Camp Seafarer  

Mariners: Camp Seafarer Middy

Four-Week: Camp Seafarer Middy, (2) mesh laundry bags with zipper 

Camp Sea Gull  

Mariners: Camp Sea Gull Camper T-Shirt   

Four-Week: Camp Sea Gull Camper T-Shirt, (2) mesh laundry bags with zipper 

*Note: We have linked the Camp Store laundry bags. We encourage you to purchase them there, but you may also purchase elsewhere and/or use laundry bags you own as long as they are mesh with a zipper. 

At Camp

Will my child have a spending limit while at Camp?

Please do not send any money with your camper. We are not responsible for any money left with your camper or in their cabin. Every two and four-week camper has a spending limit on their camper account. The limit is $150 for a four-week camper and $75 for a two-week camper. If you want to adjust your limit, please call the Camp Office.  Items your camper charges to their camper account will be charged at the end of their time to your credit card on file. If your camper has reached their limit before the end of Camp, the parent/guardian will be notified via email from our Camp Store Staff.  

Starter Campers do not have a spending account and will be provided with all the necessary items they need during their week. Any other items may be purchased on Opening or Closing Day or through our online store.  

Potential items for your camper to purchase:  

  •  Incidentals (toiletries, stamps, etc.)  
  •  Additional Camp Clothing and Paraphernalia 

What will be charged on my credit card on file?

In addition to your child’s spending account, the following charges may be placed on your credit card on file but will not deduct against his/her spending limit:  

  • Health Center charges  
  • Luggage Shipment charges  
  • Lost and Found shipping charges

Are we going to be eating all together again this summer?

This summer we’re planning to eat family-style, all together in our Dining Hall and Mess Hall.  

Family style means you’ll eat with your cabin at a table, share responsibility for prepping and cleaning your table, and make sure everyone is served before eating yourself. There is a lot of Camp spirit at meals as well because everyone is there together – singing, skits, and standing on your bench. 

Medical Care

Health Forms and Keeping Our Community Safe

Each camper must complete their Health Form in the Online Forms Portal. Campers and staff are required to have a physical within one year of their first day at Camp. No child will be allowed to remain at Camp without a completed 2023 Camper Physical form.   

If your insurance carrier will not cover an annual physical until after  March 1, 2023, you must complete all other sections on the Online Forms Portal and request an extension in the final "Send to Camp" section. In your request, you will be required to include the date for your child's doctor's appointment. Your child’s Physical Form must be scanned and uploaded through your portal within 72 hours of this scheduled appointment.  

We adhere to North Carolina law with regard to immunization schedules and requirements-which may differ from your state. 

Are there doctors on-site at each Camp?  

Our Health Centers are staffed by registered nurses 24 hours a day. Licensed physicians live at each Camp and are available as needed. Physicians in the New Bern area may be consulted in special circumstances as well.  

There is no charge for routine medical care provided at the Camps’ Health Centers. Any prescription drugs and/or diagnostic testing will be charged to the camper’s spending account.  

If a camper requires medical attention at a medical facility other than ours, all charges will be billed to the parents unless the facility files your insurance as a courtesy. 

Is Camp able to accommodate special dietary needs?

Yes. Camp offers a menu approved by nutrition specialists and will also arrange individual meals for pre-documented, pre-existing health conditions that were noted on the Health Form. Visit our Dining Hall page for more information. 

What if my camper feels or gets sick at Camp?

Our campers are encouraged to visit the Health Center any time they are not feeling well while at Camp.  Our nurses and doctors will assess the camper and determine the best plan of care for them and whether they should remain at the Health Center or rejoin their cabin and the Camp program.   Camp will use symptomatic testing for COVID, Flu and Strep diagnosis at the discretion of medical staff in order to return campers to the general population faster. Camp will designate a space for any COVID or Flu positive cases for campers until parents can arrive. 

Will I be notified by the Health Center if  my child is sick?

It is imperative that you provide the contact information for any parent with custodial rights. In the case of divorced or separated parents, the primary contact will be notified first. As we have an obligation to share health information with both parents, the other parent will receive a phone call as well.  

  • Parents will be promptly notified by our Health Center when:  
    • Your child will be staying in the Health Center overnight  

    • Your child has a consultation or Doctor’s appointment off-site such as a brace repair, a dentist appointment, or an outpatient x-ray  

    • Your child is prescribed medication or treatment by the Camp Doctor  

    • Your child is ill or has been injured and has been transported to the emergency room  

    • A volunteer physician assesses that your child may have COVID-19

  • Parents will not be notified when:  
    • Your child receives regular first aid treatment for bug bites or minor cuts  

    • Your child rests in the Health Center during Activity Period  

    • Your child receives basic health care for common colds, coughs, stomachaches, etc 

  • Daily Hygiene practices:  
    • Campers will shower daily  
    • In order to minimize external ear infections, swimmer’s ear drops are administered after each visit to the Aquatic Center  

    • Skin checks are done multiple times each session. We encourage campers to notify their counselors or go to the Health Center if they develop any sort of rash or blister.

    • Hand washing/hand sanitizing  

Please note that we do not offer Camp Health and Accident Insurance. However, we do recommend that campers carry this coverage; we recommend you consult with your insurance agent who can offer to assist you with options.  

Will my camper have to leave Camp if they are sick?

Only campers showing symptoms of Covid 19 at the health center during their session, will be tested for Covid 19. In the event that your camper tests positive for Covid while at camp, you will need to arrange for your child to be picked up within 12 - 24 hours of the diagnosis. Based on current CDC guidelines, these campers may return to Camp after completing a 5-day isolation away from Camp. All non-symptomatic direct exposures (cabin groups) will be monitored by counselors and medical professionals.  

Campers in cabins where someone tests positive will not be required to wear masks.

Campers exhibiting flu-like symptoms with high fevers who require extended overnight stays in the health center (greater than 24-48 hours) or who test positive for the flu, will also be asked to leave camp within 12-24 hours of receiving a phone call from Camp to recover at home. 

Per CDC guidelines, these campers may return to Camp when they are fever free and feeling well enough to participate in activities in North Carolina summer heat without the assistance of fever-reducing medications for a full 24 hours. 

Emotional and Physical Safety

How can I help you to best work with and mentor my child?

If your child is currently receiving or has received in the past two years, treatment or counseling for emotional or behavioral needs and/or responses please email Lydia Warren, the Director of Camper Life.  Provide details and strategies for how we can best support your camper and manage any issues. This includes, but is not limited to autism, hyperactivity, depression, self-harm or an eating disorder. We’re in this together. We also ask that you let us know about any learning difficulties, bed-wetting issues or a recent loss or major change in your child’s life. This makes a significant difference as we work to meet their needs. Together, we can make certain that your child has an amazing experience while at Camp.  

What happens if a camper doesn’t follow the rules?

At Camp, we believe that when participants do not follow the rules or demonstrate appropriate behavior, we have the opportunity to help them learn and grow. Our staff promotes behavior guidance and discipline through creating a positive environment, developing structure and clear limits, promoting social and emotional learning, reinforcing our core values and addressing challenging behaviors.  

Staff will redirect or problem-solve with the camper rather than restrict behaviors. When problems do arise, the Camp staff may consult the parents/guardians so that together, they can develop a plan for behavior management and success for the camper. We believe that this approach focuses on the needs of the participant and positively contributes to their overall well-being and development. 

Do campers ever get sent home from Camp?

There are times when dismissal from Camp is necessary. Campers who require a disproportionate amount of a staff member's attention, or need constant one-on-one support and therefore detract from the attention given to others in the cabin, may be asked to leave. Other behaviors directly linked to the health, safety, or well-being of your child or others may also be grounds for dismissal. These include, but are not limited to:  

  • Harming or threatening themselves or others  

  • Bullying behavior including intimidation, teasing, name-calling, racial slurs, threatening looks, and rumor spreading 

What is the Code of Conduct?

At Camp, we do what is right. We are committed to building a safe, inclusive, and welcoming environment for everyone where we treat one another with respect and dignity. Each camper is a critical part of creating a place where people feel welcomed, valued and safe. Your child will be asked to abide by the tenets of the Good Sport Award, which is outlined in the Camper Code of Conduct. At the beginning of the session, the  Code of Conduct  will be reviewed and discussed in each cabin, at which time each camper will be asked to sign the form. We encourage you to review the Code of Conduct, with your child before Opening Day and engage in meaningful discussion about living with integrity and reaching their full potential with dignity at Camp. 

What are Camp’s social media guidelines?

The safety and well-being of your child at Camp is our first and most important priority. In today’s online and plugged-in society, we recognize that campers take part in social networking sites such as Facebook, Instagram, Twitter, Snapchat, Tik Tok and others. While Camp is electronic-free, we would like to encourage parents to be aware of their child’s online activities. We instruct our staff that any contact with campers outside of our programs, whether in person, online or by phone, can only happen with the express approval and involvement of the camper’s parents or guardian.  

We do not tolerate online bullying or inappropriate online content. We reserve the right to refuse acceptance of any child involved in these similar activities. 

Will my child have to take a swim assessment?

Yes. You can watch our Swim Assessment video to understand everything about the assessment. Remember that the assessment takes place in darker swim lake water and must be completed without goggles.  

You can also review our Aquatic Guidelines and Privileges that accompany each swimming level. 

Logistics

What are key dates that I need to remember?

Summer Session Dates

What are the forms I need to have completed before Camp?

All forms including the Health Examination Form (due March 1), the Transportation and Luggage Shipment Form (June 1), and the Cabin Placement Forms (due May 1) must be completed through the Online Forms Portal.   

Can I request a cabin or cabinmate for my camper?  

Cabinmate requests are a part of the Online Forms Portal. We accept one mutual request per camper. If you request to separate your child from another child who expects and/or requests to be with your child, we trust that you will communicate with the parents so that no one is disappointed upon arriving at Camp.   

Cabinmates must be the same grade and age. Please know that not all requests can be honored, as we work to create a diverse cabin group. The number of campers assigned to the same cabin from the same town or friendship group are intentionally limited to encourage new friendships and discourage cliques.   

How will I know what cabin my camper is in?

Campers will find out cabin assignments upon arrival on Opening Day.  Cabin assignments are made before campers arrive and therefore there will be no changes or requests accepted after May 1. It is important to address any potential concerns about cabin assignments with your camper before then. Cabin assignments will not be changed on Opening Day.   

We are intentional about placing campers in cabins that may best fit them based on the information provided to us by the parents/guardians in the Camper Information Form, which is why it is so important to provide as much information as possible.  

If your child needs a bottom bunk, please let us know in the Camper Information Form. Beds are assigned before campers arrive and bunk swaps will occur midpoint during the four-week session only.  

Can I see what Camp looks like before Opening Day?

Absolutely! Take a look at our  Virtual Tour! 

What should I pack for my camper?

We encourage you to check out our comprehensive Packing List  that is broken down into needs based on your camper’s time with us. Please refrain from overpacking and bring to Camp only the recommended packing list items. We reccomend that all items are marked with your camper’s name and you include a list of all your camper's items in their duffle bag.  Camp provides all equipment necessary to participate fully in the programs. If your camper chooses to bring his or her own equipment (tennis rackets, golf clubs, lacrosse sticks with end caps) please make sure it is labeled and understand that he or she is responsible for it. Camp Sea Gull and Camp Seafarer are not responsible for the loss of personal belongings.  

Anything I shouldn’t pack?

You will find a list of what your camper should not bring on our Packing List.  Be sure to leave all expensive clothing and jewelry at home. Your camper will not need any money, expensive clothes or jewlery, or electronic devices while they are at Camp.  

Is a laundry service provided at Camp? 

If your child is in a four-week session, commercial laundry service will clean clothes twice at no additional charge. We would like to ask that campers not bring expensive or delicate clothes with them, as we are not responsible for lost or damaged laundry items.  

If your child is in a one or two-week session, they must bring their complete supply of clothes, as laundry is not offered. 

What is your cancellation policy?

Our cancellation policies can be found here. 

What is your horseback riding cancellation policy?

In order to cancel a Horseback Riding program, Camp must receive a written cancellation before May 15. The registration fee is non-refundable.  

In cases where Horseback Riding lessons are canceled due to inclement weather, we make every effort to make up the missing lesson if weather and program schedules permit.  Canceled lessons due to inclement weather will not be refunded. Rates for our horseback riding offerings take into account the fact that most campers will miss at least one lesson for weather or a program conflict. Non-attendance for lessons does not result in a refund.  When you enroll your child, you are reserving a space, time and staffing whether or not your child attends the lesson.  

Can I give my child’s counselor a gift?

In accordance with the American Camp Association guidelines, we follow the policy that monetary and expensive gifts should not be given to Camp personnel by parents. If you would like to recognize a counselor’s performance, we recommend that you send a letter of appreciation to the Camp Director that will be both shared with the counselor and placed in their personnel file. Contributions can also be made to Camp’s Annual Fund in honor of the counselor. 

What if my child leaves something at Camp? 

We do our best to help your camper collect all of their items before they leave Camp. If they arrive home and you notice something missing, please call the Camp office to see if the item has been found and we will ship it back to you at your expense. Please note that any unclaimed items in our Lost and Found will be donated 30 days after each session. 

What is the lost and found policy?

Camp will only hold the following specific list of items:    

  • Jackets / Sweatshirts Sleeping Bags, Blankets, Pillows   
  • Prescription glasses, durable medical equipment, prescription medication   
  • Shoes (not water shoes or sandals)   
  • Backpacks   
  • Life Jackets   

Camp will keep to these items for no longer than two weeks from the end of each session. After this time, these items will be donated or thrown away.   Items that are soiled, damaged, or otherwise deemed not able to be safely stored will be discarded.   Lost and found will be stored in a central location, not out in the open. If a participant is looking, the appropriate staff member will check if the item has been found.    

The list of items Camp will not hold on to includes but is not limited to:    

  • Socks and underwear   
  • All toiletries and toiletry bags   
  • All swim gear including swimsuits and goggles   
  • Hats   
  • T-shirts   
  • Pants   
  • Shorts   
  • Pajamas   
  • Washcloths and towels   
  • Water shoes including sandals   
  • Water bottles   
  • Sunglasses   
  • Flashlights and headlamps   
  • Toys   
  • Arts and crafts projects  

Communications

When will I hear from my camper?   How will I know how they are doing? 

They will be required to write home at least once a week during their time at Camp. You will also hear from your camper’s counselor by the end of the day each Sunday, as well  through ongoing email communications from the Camp Executive Directors. We encourage you to send letters to your camper as well.  

Starter Camp: You will receive a letter from your camper’s counselor in the mail. 

Mariners: You will receive one emailed report from your camper’s counselor. 

Four-Week: You will receive three emailed reports from your camper’s counselor. 

How do I communicate with my camper? 

Mail is delivered to campers six days a week so we encourage you to send handwritten letters. If you want to write a few before Camp begins and drop them off at the Camp Post Office on Opening Day, your camper will receive mail right away.  

Please address camper letters exactly as follows:  

Camper Name, Cabin #                                

c/o Camp Sea Gull                                       

218 Sea Gull Landing                                       

Arapahoe, NC 28510                                  

Camper Name, Cabin #  

c/o Camp Seafarer  

2744 Seafarer Road  

Arapahoe, NC 28510  

We also partner with a one-way email service and photo service, Bunk1. Emails are printed daily at 8:00 a.m. and distributed after lunch. More information about Bunk1, including the password to set up an account, has been emailed to your "Bill To" email. If you have specific Bunk1 questions, please reach out to them here. (resetting passwords, policies, site usage, etc.)

Our online photos provide you with a snapshot of life at Camp. Photos will include images of activities, evening programs and birthdays. Due to our expansive grounds and extensive activities, we cannot guarantee photos of your camper but will do our best. These snapshots of Camp may reflect the previous day’s events or other special moments during the session.

Please note: Photos will be uploaded on Monday, Wednesday, and Friday. 

  • Friday, Saturday, and Sunday activities: uploaded to Bunk1 by 12 p.m. on Monday
  • Monday and Tuesday activities: uploaded to Bunk1 by 12 p.m. on Wednesday
  • Wednesday and Thursday activities: uploaded to Bunk1 by 12 p.m. on Friday

Are packages allowed?   

We have a strict no package policy at Camp but encourage you to send all the letters you would like as long as they are in a small, flat envelope.  

If your camper forgets something from the Packing List, you may send it to them once you have called the Camp office for instructions and approval. We will open and deliver the approved item and will discard all non-essential or non-approved items including food. We ask that you please share this policy with your camper, friends, and family so that everyone is on the same page and disappointment can be avoided. Please note that counselors cannot accept packages for campers either. 

Can I visit my child at Camp during the session?

To ensure the health, safety and well-being of our Camp Community this summer, visitors are not allowed during summer programs.  This includes visits from parents, alumni and friends of Camp.  

We will also not be conducting any tours this summer.     

During this public health event, we appreciate your partnership and support as we work to keep our Camp community healthy. If you have any questions, please contact the Camp office. 

Can I call my camper?

If you have concerns about your child while they are at Camp and would like to find out more information, please call the Camp office. Your child’s Head Counselor Team or a Camp Director will address your concerns and return your call. It may take 24 hours for a response from our Counselor or Director Team. 

How do I contact Camp? 

YMCA Camp Sea Gull  

218 Sea Gull Landing                                           

Arapahoe, NC 28510                                   

(252) 249-1111  

YMCA Camp Seafarer  

2744 Seafarer Road  

Arapahoe, NC 28510  

(252) 249-1212  

Daily Summer Office Hours: 8:00 a.m. - 5:30 p.m.