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Summer Overnight Camp FAQs

Keeping Our Camp Community Healthy  This Summer  

We are looking forward to having your camper with us this summer. Ensuring a safe and healthy Camp will require a strong partnership among all of us. 

As always, our top priority is to keep our campers, families, and staff safe. In light of our current reality, we have reviewed and updated our medical protocols and practices using recommendations from the Centers for Disease Control and Prevention (CDC), North Carolina State Department of Health and Human Services (NC DHHS), American Camp Association (ACA), Pamlico County Health Department, and with guidance from our Camp Medical Advisory Committee. 

In our commitment to the health and protection of our families and staff, we will continue to monitor guidance from the CDC and other state health agencies. We recognize that recommendations and guidelines will change and commit to updating our programming and protocols accordingly. You will find the most updated information regarding Camp Sea Gull and Camp Seafarer’s plans for Summer 2021 here on the FAQ page. 

Campers

  • All campers will be required to provide documentation of a Negative Molecular PCR COVID-19 test upon their arrival at Camp. 

  • The test must be administered no more than 72 hours prior to the camper's Opening Day. After the administration of your camper’s Molecular PCR COVID-19 test, we ask that the camper and those bringing them to Camp minimize their risk of COVID-19 exposures by adhering to North Carolina's three Ws and avoiding gatherings outside of their immediate household. (updated 3.9.21)

  • All campers who are traveling on any form of public/mass transit (air travel, bus, train, etc.) must coordinate that the test is administered after their travel and results are returned prior to admittance into Camp. Campers will not be admitted into Camp without the negative test results.  Please see the question in the "Pre-Camp" section below for more information on Molecular PCR COVID-19 testing sites. (updated 3.9.21)

  • All campers will be required to complete and turn in a  COVID-19 Pre-Arrival Screening Form upon arrival. 

  • All campers will be required to have a daily screening symptom and temperature check done by Camp staff.  

  • All campers must turn in an updated health history and camp physical forms prior to camp. These forms now include questions about a previous Covid-19 diagnosis. They are due through the Online Forms Portal by March 26, 2021.  

Staff

  • All staff will be required to provide documentation of a negative Molecular PCR COVID-19 test upon their arrival at Camp. 

  • The negative test must be administered no more than 72 hours prior to arriving to Camp. After the administration of the Molecular PCR COVID-19 test, we ask that you minimize your risk of COVID-19 exposures by adhering to North Carolina's three Ws and avoiding gatherings outside of your immediate household. (updated 3.9.21)

  • All staff who are traveling on any form of public/mass transit (air travel, bus, train, etc.) must coordinate that the test is administered after their travel and results are returned prior to admittance into Camp. Staff will not be admitted into Camp without the negative test results.   Please see the question in the "Pre-Camp" section below for more information on Molecular PCR COVID-19 testing sites. (updated 3.9.21)

  • All staff will be required to complete and turn in a  COVID-19 Pre-Arrival Screening Form upon arrival. 

  • All staff will be required to undergo a daily symptom and temperature check.  

  • All staff will be required to follow strict COVID-19 practices and policies while on time off and submit documentation and temperature check upon return to Camp.  

Testing 

  • All campers and staff will be required to demonstrate a negative Molecular PCR COVID-19 test upon their arrival at Camp. 

  • We expect the testing technology to continue to evolve between now and summer and are in conversation about testing options during Camp.  We will align testing protocols with industry best practices based on the advisement of CDC, NC DHHS, our medical staff and volunteers.  

COVID-19 Vaccine 

  • YMCA Camp Sea Gull and YMCA Camp Seafarer will not be mandating the COVID-19 vaccine from campers or staff.  

  • We will educate, encourage, and incentivize our staff to be vaccinated when the COVID-19 vaccine is available to them.   

  • Our staff have been designated as essential workers supporting the education sector, giving them priority access to the COVID-19 vaccine. 

Masking

  • At Camp, cabins will be the designed cohort, or “family.” When with that cohort your camper will not need to wear a mask (inside their cabins, sleeping, cabin nights, etc.) Wearing masks and social distancing will be expected when campers and counselors are outside of their cohort.  

  •  You will be assigned to your cohort by your cabin however activities, evening programming and meals will include a broader group beyond just your cabin cohort. 

  • We recognize that there will be questions surrounding face coverings and when exactly campers will be required to wear them.  We want to assure you that staff will provide guidance to your camper. 

  •  We will follow the most updated mask guidelines provided by the CDC. For that information, please visit the CDC website for the most up-to-date information. (updated 3.5.21)

FAQ's

COVID-19 Cases or Exposure

What if campers or counselors are diagnosed with COVID-19? 

What if campers or counselors are directly exposed to a confirmed case of COVID-19? 

Pre-Camp

How do I best prepare my child for Camp this summer?

Where can I get a Molecular PCR COVID-19 test if I am taking public/mass transit to Camp?

Do I need to sign up for Realo this summer for my camper's medications?

Do I need to create a new account with Realo every year or can I use the same account as last year?

When will the forms portal be available?

When are my Health Forms due?

How do I submit my Health Forms?

Is there any required attire?

Arriving to and Departing from Camp

Will everyone in the car have their temperature checked at arrival?

Can we carpool?

How can I get to Camp?

Will parents be allowed into the cabins on Opening and Closing Day?

What time is drop-off Opening Day?

Do I go straight to Camp on Opening Day?

What happens if I go to Camp first? 

What will happen at the Health Screening Drive Through? 

What happens after the Health Screening Drive Thru?

What if I have a camper at both of the Camps?

What time is pick up on Closing Day?

Will my camper be packed and ready to go when I arrive?

Will the Camp Store be open on Opening and Closing Day?

At Camp

Does my child have to wear a mask while at Camp?

How are you keeping my child safe from COVID during Camp?

Will my child have a spending account while at Camp?

What will be charged on my credit card on file?

Are there any off-site trips this year?

Medical Care

Health Forms and Keeping Our Community Safe

Are there doctors on-site at each Camp?

Is Camp able to accommodate special dietary needs?

What if my camper feels sick while at Camp?

Will I be notified by the Health Center if my child is sick?

Emotional and Physical Safety

How can I help you to best work with and mentor my child?

What happens if a camper doesn’t follow the rules?

Do campers ever get sent home from Camp?

What is the Code of Conduct?

What are Camp’s social media guidelines?

Will my child have to take a swim assessment?

Logistics

What are Key Dates that I need to remember?

What are the forms I need to have completed before Camp?

Can I request a cabin or cabinmate for my camper? 

How will I know what cabin my camper is in?

Can I see what Camp looks like before Opening Day?

What should I pack for my camper?

Anything I shouldn’t pack?

Is a Laundry Service Provided at Camp? 

What is your cancellation policy?

What is your horseback riding cancellation policy?

Can I give my child’s counselor a gift?

What if my child leaves something at Camp?

What is the lost and found policy?

Transportation and Luggage

How do I get my camper’s luggage to and from Camp?

Are there any transportation options for Mariners I & III? 

How do I sign my camper up for the Outbound Transportation option?

Communications

When will I hear from my camper?   How will I know how they are doing?

How do I communicate with my camper?

Are packages allowed? 

Can I visit my child at Camp during the session?   

Can I call my camper?

How do I contact Camp? 

COVID-19 Cases or Exposure

What if campers  or  counselors  are diagnosed with COVID-19?  

Campers and counselors diagnosed with COVID-19 will be isolated from the community and given temporary care from our medical staff. Parents would be expected to arrange pick up of the camper within 12-24 hours. Counselors would be expected to leave Camp to isolate offsite within 12-24 hours.  

It is our goal for members of our community to return to Camp as soon as safely possible. Plans will be determined with Camp Medical Staff and Volunteers following guidelines at that time. We will follow CDC and DHHS return guidance, with a focus on return as safely and expediently as possible for the overall experience and safety of Camp. 

What if campers or counselors are directly exposed to a confirmed case of COVID-19?  

Our Medical Staff will follow guidance and protocols to assess the well-being of the individual. We expect direct exposure requirements and guidance to evolve and our Medical Staff and Volunteers will continue to evaluate and maintain currency with all CDC and NC DHHS guidance.   

It is our goal for members of the community to return to programming as soon as safely possible. Plans will be determined with Camp Medical Staff, in alignment with requirements from CDC, NC DHHS and advisement from our Medical Volunteers, following guidelines at that time. 

Pre-Camp

How do I best prepare my child for Camp this summer? 

We want every camper to have a safe, healthy session at Camp. While we will be reviewing important safety information on your camper’s first day, it would be helpful if you could reinforce and discuss a few things beforehand:  

Look for more resources from us as Camp approaches.

Where can I get a Molecular PCR COVID-19 test if I am taking public/mass transit to Camp?

If you are traveling on any form of public/mass transit (air travel, bus, train, etc.) to Camp, here is a link to North Carolina testing sites. You can also visit the Wake County site for those flying into RDU.

Counties close to the Raleigh/Durham (RDU) Airport: Wake County

Counties close to Camp Sea Gull and Camp Seafarer: Pamlico County, Craven County, and Carteret County (use the Camp zip code when searching)

(question/reminders added 3.9.21)

Reminders:

  • Plan to have your test administered NO MORE THAN 72 hours prior to Opening Day. This means your test needs to be administered no earlier than the Thursday before your Opening Day of Camp.
  • Be sure to verify that your testing site can provide your results by Opening Day so that you can arrive at Camp with your results.
  • After the administration of your camper’s Molecular PCR COVID-19 test, we ask that the camper and those bringing them to Camp minimize their risk of COVID-19 exposures by adhering to the North Carolina's three Ws and avoiding gatherings outside of their immediate household

Do I need to sign up for  Realo  this summer  for my  camper's  medications?

Yes, you do! All campers are required to register for Realo just in case your camper is placed on prescription medication by our Camp physician during their stay. Setting up their account with Realo in advance ensures the prescription will be filled quickly and efficiently. The registration process is easy and you can register all of your children at once.   

Register for Realo   

Realo FAQ 

Do I need to create a new account with Realo every year or can I use the same account as last year?

Accounts with Realo do not carry over from year to year.  Camper parents have to create a new account every year their child attends Camp. 

When will the forms portal be available? 

It is available now! 

When are my Health Forms due? 

Health Forms are due Friday, March 26, 2021. For those campers who completed their health history before last summer’s traditional programming was canceled, the majority of your information will be pre-filled in the portal. You still simply need to update and/or sign-off on the existing information.

Each camper is required to have a physical within one year of their first day at Camp. No child will be allowed to remain at Camp without a COMPLETED 2021 Camper Physical form.  If your insurance carrier will not cover an annual physical until after March 26, 2021, you should complete all other sections and request an extension in the final Send to Camp section.

How do I submit my Health Forms?

You can submit your Health Forms and other camper forms through our Online Portal! That link will be both available here and emailed to you the week of February 22, 2021. 

Please contact the Camp Office at 252-249-1111 if you have issues uploading your health forms through the online portal. 

Is there any required attire? 

Camp Seafarer  

Mariners: Camp Seafarer Middy

Four-Week: Camp Seafarer Middy, (2) mesh laundry bags with zipper 

Camp Sea Gull  

Mariners: Camp Sea Gull Camper T-Shirt   

Four-Week: Camp Sea Gull Camper T-Shirt, (2) mesh laundry bags with zipper 

*Note: We have linked the Camp Store laundry bags. We encourage you to purchase them there, but you may also purchase elsewhere and/or use laundry bags you own as long as they are mesh with a zipper. 

Arriving to and Departing from Camp

Will everyone in  the car  have their temperature checked at arrival?

Yes. Everyone in the car will have their temperature checked before being admitted into Camp. If the camper has a temperature of 100.4 or greater or presents with symptoms outlined in the  COVID-19 Daily Screening, they will not be admitted into Camp.  

Can we carpool?

We prefer and encourage campers to be dropped off by a parent or legal guardian, but understand that some people may need to carpool. There must be an adult with decision-making authority for any campers in the car. If the camper has a temperature of 100.4 or greater or presents with symptoms outlined in the  COVID-19 Daily Screening, they will not be admitted into Camp.  

How can I get to Camp?

No special transportation will be offered this summer. The only way to arrive at Camp is in a car.  Campers must arrive with a parent or an adult who has decision-making authority for the child. You will not be permitted to arrive by boat, helicopter, or any other means of transportation.   

Please note that we will be offering Outbound transportation for the end of Camp sessions. You can find more information and sign-up in the Forms Portal under the “Transportation Section.” 

Will parents be allowed into the cabins on Opening and Closing Day?

For the safety and well-being of everyone we are going to ask that, after temperature and symptoms screening, parents proceed to the cabins to drop their camper off but remain outside the cabin. Counselors will be there to assist with luggage and getting campers settled into their space. There will be designated restrooms available for parents/guardians to use outside of the cabins.    

Please note that you will be asked to wear a mask the entire time you are at Camp. We ask that in an effort to keep Camp safe and healthy, you limit the number of people arriving on Camp to drop-off or pick-up your camper.  Please remember, too, that social distancing with everyone other than your camper is necessary!  

What time is drop-off Opening Day?

You will be assigned an “Arrival Window” time and will be asked to first stop at our “Health Screening Drive Thru” at Pamlico Community College. This assigned time is for your arrival at the Health Screening Drive Thru, NOT your arrival on Camp. 

Arrival Window Starter Camp First Session & MI M2 Second Session & MIII MIV
8:30 - 9:00 a.m. A-Ca A-Burg   A-Bur  
9:00 - 9:30 a.m. Ce-Ev Burk-Des A-Cr Bus-Dem A-Dal
9:30 - 10:00 a.m. F-Harrell Det-Hale Cu-Jo Den-Gul Dav-Hur
10:00 - 10:30 a.m. Harri-Ku Hall-Kam Ka-Ra Gup-Kirk Hut-Mon
10:30 - 11:00 a.m. L-Miles Kan-Mac Re-Z Kl-McK Mu-Z
11:00 - 11:30 a.m. Mill-Pope Mad-Oli   McM-Pet  
11:30 - 12:00 p.m. Por-Stab Ols-Sau   Ph-Sha  
12:00 - 12:30 p.m. Stack-Z Sc-Thomas   She-Ver  
12:30 - 1:00 p.m.   Thomp-Z   Vet-Z  

Do I go straight to Camp on Opening Day? 

Nope! Your car’s first stop must be at our Health Screening Drive Thru. 

Pamlico Community College 

5049 NC-306 

Grantsboro, NC 28529  

This is on the way to Camp via Highway 306 and approximately ten minutes PAST Camp Sea Gull if you are arriving by ferry.   

What happens if I go to Camp first? 

You will not be able to enter Camp grounds and will be asked to head to the Health Screening Drive Thru. After you have completed everything there, your camper will be given a wrist band unique to them that they will need to show at the Camp gates for entry. 

What will happen at the Health Screening Drive Through? 

At the Health Screening Drive Thru, the following will occur: 

  1. You will need to hand in a completed 10-day health screening form, so make sure you print it out. 

  2. You will show the staff member the report of your camper’s negative Molecular PCR test that was administered within 72-hours of their arrival at Camp.  

  3. We will take the temperature of everyone in the car. 

  4. We will check to ensure that you have previously submitted through the online forms portal your camper’s Heath Forms and current Physical signed by a doctor.  

After presenting the above and having them approved, your camper will be given a wrist band unique to them that they will need to show at the Camp gates. Please note that our goal is for the wait time at the Health Screening Drive through to be no more than thirty minutes. You will not be able to get out of your car and unfortunately there are no public rest rooms.  

What happens after the Health Screening Drive Thru? 

After presenting your documents and being approved, your camper will be given a wrist band unique to them that they will need to show at the Camp gates. Please note that our goal is for the wait time at the Health Screening Drive through to be no more than thirty minutes. You will not be able to get out of your car and unfortunately there are no public rest rooms.  

You can then head to Camp, where you will find out your camper’s cabin number! This summer, parents will not be allowed to go inside the cabin, our staff will be prepared to welcome and help move in your camper with care and attention. 

The Camp Store will be open on Opening and Closing Days with a layout that allows for social distancing.   We encourage everyone to shop online and pre-order your gear to ensure the items you want will be available. Please place your orders two-weeks prior to arrival at Camp to guarantee home delivery in time.  

What if I have a camper at both of the Camps?  

You can go through the Health Screening Drive Thru and then you may choose which Camp to go to first.  

What time is pick up on Closing Day?

You can pick up your camper on Closing Day between 9 a.m. - 11:30 a.m. for First Session and Second Session and Mariners II and Mariners IV. 

Mariners I AND Mariners III pickup will be between 9 a.m. - 11:00 a.m.  

Starter Camp pick up will be 11:00 a.m. - 12:00 p.m. 

There is no assigned time window for pick up. 

Will my camper be packed and ready to go when I arrive?

All camper’s luggage will be prepacked and waiting on the porch of the cabin. Staff are willing to help with loading luggage into the car but will only do so if specifically asked. 

Will the Camp Store be open on Opening and Closing Day?

The Camp Store will be open on Opening and Closing Days with a layout that allows for social distancing.   We encourage everyone to shop online and pre-order your gear to ensure the items you want will be available. Please place your orders two-weeks prior to arrival at Camp to guarantee home delivery in time.  

At Camp

Does my child have to wear a mask while at Camp?

NC DHHS Interim Guidance for Overnight Camps requires that all persons age 5 and older and Camp staff wear face masks when they are not able to maintain a 6-foot distance from others. There are some exceptions to this order. If you or your camper meet these criteria, please communicate with the Director of Camper Life prior to the first day of Camp.   

  • At Camp, cabins will be the designed cohort, or “family.” When with that cohort your camper will not need to wear a mask (inside their cabins, sleeping, cabin nights, etc.) Wearing masks and social distancing will be expected when campers and counselors are outside of their cohort.  

  • You will be assigned to your cohort by your cabin, however activities, evening programming and meals will include a broader group beyond just your cabin cohort. 

  • We recognize that there will be questions surrounding face coverings and when exactly campers will be required to wear them.  We want to assure you that staff will provide guidance to your camper. 

  • We will follow mask guidelines provided by the CDC. For that information, please visit the CDC website for the most up-to-date information.

How are you keeping my child safe from COVID during Camp?

Campers and staff will be expected and encouraged to follow physical distancing, mask-wearing, proper personal hygiene/handwashing practices, and cabin cohort engagement strategy. We will provide clear training and guidelines to campers upon arrival. We have enhanced our medical protocols which we highlighted in the top section, Keeping Our Camp Community Healthy This Summer.  

Will my child have a spending account while at Camp?

Please do not send any money with your camper. We are not responsible for any money left with your camper or in their cabin. Every two and four-week camper has a spending limit on their camper account. The limit is $150 for a four-week camper and $75 for a two-week camper. If you want to adjust your limit, please call the Camp Office.  Items your camper charges to their camper account will be charged at the end of their time to your credit card on file. If your camper has reached their limit before the end of Camp, the parent/guardian will be notified via email from our Camp Store Staff.  

Starter Campers do not have a spending account and will be provided with all the necessary items they need during their week. Any other items may be purchased on Opening or Closing Day or through our online store.  

Potential items for your camper to purchase:  

 Incidentals (toiletries, stamps, etc.)  

 Additional Camp Clothing and Paraphernalia 

What will be charged on my credit card on file?

In addition to your child’s spending account, the following charges may be placed on your credit card on file but will not deduct against his/her spending limit:  

Health Center charges  

Luggage Shipment charges  

Lost and Found shipping charges

Are there any off-site trips this year?  

Campers and CILTs will not participate in off-site trips this year. To ensure the health and safety of both communities, limited interactions between Camp Sea Gull and Camp Seafarer will take place. Programming will be intentionally planned with distancing while wearing masks. 

Medical Care

Health Forms and Keeping Our Community Safe

Each camper must complete their Health Form in the Online Forms Portal. Campers and staff are required to have a physical within one year of their first day at Camp. No child will be allowed to remain at Camp without a COMPLETED 2021 Camper Physical form.   

Additional actions we are taking to ensure a safe Camp community this summer include adding a COVID-19 Pre-Arrival Screening Form. Your child’s safety is our number one priority and we will continue to adjust to the guidelines and protocols set forth by the CDC and other authoritative health agencies.  

If your insurance carrier will not cover an annual physical until after March 26, 2021, you must complete all other sections on the Online Forms Portal and request an extension in the final Send to Camp section. In your request, you will be required to include the date for your child's doctor appointment. Your child’s Physical Form must be scanned and uploaded through your portal within 72 hours of this scheduled appointment.  

We adhere to the North Carolina law with regard to immunization schedules and requirements-which may differ from your state. 

Are there doctors on-site at each Camp?  

Our Health Centers are staffed by registered nurses 24 hours a day. Licensed physicians live at each Camp and are available as needed. Physicians in the New Bern area may be consulted in special circumstances as well.  

There is no charge for routine medical care provided at the Camps’ Health Centers. Any prescription drugs and/or diagnostic testing will be charged to the camper’s spending account.  

If a camper requires medical attention at a medical facility other than ours, all charges will be billed to the parents unless the facility files your insurance as a courtesy. 

Is Camp able to accommodate special dietary needs?

Yes. Camp offers a menu approved by nutrition specialists and will also arrange individual meals for pre-documented, pre-existing health conditions that were noted on the Health Form. Visit our Dining Hall page for more information. 

What if my camper feels sick while at Camp?

Our campers are encouraged to visit the Health Center any time they are not feeling well while at camp.  Our nurses and doctors will assess the camper and determine the best plan of care for them and whether they should remain at the Health Center or rejoin their cabin and the Camp program.   

Will I be notified by the Health Center if my child is sick?

It is imperative that you provide the contact information for any parent with custodial rights. In the case of divorced or separated parents, the primary contact will be notified first. As we have an obligation to share health information with both parents, the other parent will receive a phone call as well.  

  • Parents will be promptly notified by our Health Center when:  
    • Your child will be staying in the Health Center overnight  

    • Your child has a consultation or Doctor’s appointment off-site such as a brace repair, a dentist appointment, or an outpatient x-ray  

    • Your child is prescribed medication or treatment by the Camp Doctor  

    • Your child is ill or has been injured and has been transported to the emergency room.  

    • A Volunteer Physician assesses that your child may have COVID-19.

  • Parents will not be notified when:  
    • Your child receives regular first aid treatment for bug bites or minor cuts  

    • Your child rests in the Health Center during Activity Period  

    • Your child receives basic health care for common colds, coughs, stomach ache, etc.  

  • Daily Hygiene practices:  
    • Campers will shower daily  
    • In order to minimize external ear infections, swimmer’s ear drops are administered after each visit to the Aquatic Center.  

    • Hand washing/hand sanitizing  

Please note that we do not offer Camp Health and Accident Insurance. However, we do recommend that campers carry this coverage; we recommend you consult with your insurance agent who can offer to assist you with options.  

Emotional and Physical Safety

How can I help you to best work with and mentor my child?

If your child is currently receiving or has received in the past two years, treatment or counseling for emotional or behavioral needs and/or responses please email Lydia Warren, the Director of Camper Life.  Provide details and strategies for how we can best support your camper and manage any issues. This includes, but is not limited to autism, hyperactivity, depression, self-harm, or an eating disorder. We’re in this together. We also ask that you let us know about any learning difficulties, bed-wetting issues, or a recent loss or major change in your child’s life. This makes a significant difference as we work to meet their needs. Together, we can make certain that your child has an amazing experience while at Camp.  

What happens if a camper doesn’t follow the rules?

At Camp, we believe that when participants do not follow the rules or demonstrate appropriate behavior, we have the opportunity to help them learn and grow. Our staff promotes behavior guidance and discipline through creating a positive environment, developing structure and clear limits, promoting social and emotional learning, reinforcing our core values, and addressing challenging behaviors.  

Staff will redirect or problem-solve with the camper rather than restrict behaviors. When problems do arise, the Camp staff may consult the parents/guardians so that together, they can develop a plan for behavior management and success for the camper. We believe that this approach focuses on the needs of the participant and positively contributes to their overall well-being and development. 

Do campers ever get sent home from Camp?

There are times when dismissal from Camp is necessary. Campers who require a disproportionate amount of a staff member's attention, or need constant one-on-one support and therefore detract from the attention given to others in the cabin, may be asked to leave. Other behaviors directly linked to the health, safety, or well-being of your child or others may also be grounds for dismissal. These include, but are not limited to:  

  • Harming or threatening themselves or others  

  • Bullying behavior including intimidation, teasing, name-calling, racial slurs, threatening looks, and rumor spreading 

What is the Code of Conduct?

At Camp, we do what is right. We are committed to building a safe, inclusive, and welcoming environment for everyone where we treat one another with respect and dignity. Each camper is a critical part of creating a place where people feel welcomed, valued and safe. Your child will be asked to abide by the tenets of the Good Sport Award, which is outlined in the Camper Code of Conduct. At the beginning of the session, the Code of Conduct will be reviewed and discussed in each cabin, at which time each camper will be asked to sign the form. We encourage you to review the Code of Conduct, with your child before Opening Day and engage in meaningful discussion about living with integrity and reaching their full potential with dignity at Camp. 

What are Camp’s social media guidelines?

The safety and well-being of your child at Camp is our first and most important priority. In today’s online and plugged-in society, we recognize that campers take part in social networking sites such as Facebook, Instagram, Twitter, Snapchat, Tik Tok and others. While Camp is electronic-free, we would like to encourage parents to be aware of their child’s online activities. We instruct our staff that any contact with campers outside of our programs, whether in person, online or by phone, can only happen with the express approval and involvement of the camper’s parents or guardian.  

We do not tolerate online bullying or inappropriate online content. We reserve the right to refuse acceptance of any child involved in these similar activities. 

Will my child have to take a swim assessment?

Yes. You can watch our Swim Assessment video to understand everything about the assessment. Remember that the assessment takes place in darker swim lake water and must be completed without goggles.  

You can also review our Aquatic Guidelines and Privileges that accompany each swimming level. 

Logistics

What are Key Dates that I need to remember?

One Week Session:  

  • Starter Camp: June 6-11, 2021  

Two Week Sessions:  

  • Mariners I: June 13-25, 2021  

  • Mariners II: June 27 – July 9, 2021  

  • Mariners III: July 11-23, 2021  

  • Mariners IV: July 25 – August 6, 2021  

Four Week Sessions:   

  • Session I: June 13 – July 9, 2021  

  • Session II: July 11 – August 6, 2021 

What are the forms I need to have completed before Camp?

All forms including the Health Examination Form (due March 26), the Transportation and Luggage Shipment Form (June 1), and the Cabin Placement Forms (due May 1) must be completed through the Online Forms Portal.   

You will receive an email with the portal link and further instructions the week of February 22, 2021. 

Can I request a cabin or cabinmate for my camper?  

Cabinmate requests are a part of the Online Forms Portal. We accept one mutual request per camper. If you request to separate your child from another child who expects and/or requests to be with your child, we trust that you will communicate with the parents so that no one is disappointed upon arriving at Camp.   

Cabinmates must be the same grade and age. Please know that not all requests can be honored, as we work to create a diverse cabin group. The number of campers assigned to the same cabin from the same town or friendship group are intentionally limited to encourage new friendships and discourage cliques.   

 

How will I know what cabin my camper is in?

Campers will find out cabin assignments upon arrival on Opening Day.  Cabin assignments are made before campers arrive and therefore there will be no changes or requests accepted after May 1. It is important to address any potential concerns about cabin assignments with your camper before then. Cabin assignments will not be changed on Opening Day.   

We are intentional about placing campers in cabins that may best fit them based on the information provided to us by the parents/guardians in the Camper Information Form, which is why it is so important to provide as much information as possible.  

If your child needs a bottom bunk, please let us know in the Camper Information Form. Beds are assigned before campers arrive and bunk swaps will occur midpoint during the four-week session only.  

Can I see what Camp looks like before Opening Day?

Absolutely! Take a look at our Virtual Tour! 

What should I pack for my camper?

We encourage you to check out our comprehensive Packing List that is broken down into needs based on your camper’s time with us. Please make sure that ALL items are marked with your camper’s name.   

Be sure to talk to your camper about the importance of using sunscreen (30 SPF or higher) and be sure to pack them a hat. We also ask that you pack light and put a list of all your camper’s items in their duffle bag.  

Camp provides all the equipment needed to participate fully in our activities. If your camper chooses to bring his or her own equipment (tennis rackets, golf clubs, lacrosse sticks with end caps) please make sure it is labeled and understand that he or she is responsible for it. Camp Sea Gull and Camp Seafarer are not responsible for the loss of personal belongings.  

Anything I shouldn’t pack?

You will find a list of what your camper should NOT bring on our Packing List.  

Be sure to leave all expensive clothing and jewelry at home. Your camper will not need any money while they are at Camp.  

Please note that any electronic devices that record or play videos, make or receive phone calls, or connect to the internet are not allowed. Camp is a safe place for everyone to unplug and be the best and most true versions of themselves. They connect with their cabinmates, enjoy their gorgeous surroundings, and just be kids. If music is important to your camper, please consider sending an mp3 player or smaller music device that does not record video.  

Is a Laundry Service Provided at Camp? 

If your child is in a four-week session, a commercial laundry service will clean clothes twice at no additional charge. We would like to ask that campers not bring expensive or delicate clothes with them, as we are not responsible for lost or damaged laundry items.  

If your child is in a one or two-week session, they must bring their complete supply of clothes, as laundry is not offered. 

What is your cancellation policy?

Our cancellation policies can be found here. 

When you enroll your child in our program, you are reserving space, time, meals, supplies, and staffing whether or not your camper attends the program.  In order to cancel a Summer Session (4-week, 2 week or Starter), Camp Sea Gull and Camp Seafarer will use the following deadlines for cancellations.  

Written Notice Before March 1: If received before March 1, 50% of your registration fee will be refunded.  Any program fees that have been paid to date will be refunded.  

Written Notice After March 1: If received March 1 to May 15, your registration fee is non-refundable and 50% of your program fees will be refunded. After May 15, no refund will be given on registration or program fees.   

Cancellation Deadline  

Registration Fee  

Program Fees  

On or before March 1  

50% refunded  

100% refunded  

On or before May 15  

No refund  

50% refunded  

After May 15  

No refund  

No refund  

What is your horseback riding cancellation policy?

In order to cancel a Horseback Riding program, Camp must receive a written cancellation before May 15. The registration fee is nonrefundable.  

In cases where Horseback Riding lessons are canceled due to inclement weather, we make every effort to make up the missing lesson if weather and program schedules permit.  Canceled lessons due to inclement weather will not be refunded. Rates for our horseback riding offerings take into account the fact that most campers will miss at least one lesson for weather or a program conflict. Non-attendance for lessons does not result in a refund.  When you enroll your child, you are reserving a space, time and staffing whether or not your child attends the lesson.  

Can I give my child’s counselor a gift?

In accordance with the American Camp Association guidelines, we follow the policy that monetary and expensive gifts should not be given to Camp personnel by parents. If you would like to recognize a counselor’s performance, we recommend that you send a letter of appreciation to the Camp Director that will be both shared with the counselor and placed in their personnel file. Contributions can also be made to Camp’s Annual Fund in honor of the counselor. 

What if my child leaves something at Camp? 

We do our best to help your camper collect all of their items before they leave Camp. If they arrive home and you notice something missing, please call the Camp office to see if the item has been found and we will ship it back to you at your expense. Please note that any unclaimed items in our Lost and Found will be donated 30 days after each session. 

What is the lost and found policy?

Camp will only hold the following specific list of items:    

Jackets / Sweatshirts Sleeping Bags, Blankets, Pillows   

Prescription glasses, durable medical equipment, prescription medication   

Shoes (not water shoes or sandals)   

Backpacks   

Life Jackets   

Camp will keep to these items for no longer than two weeks from the end of each session. After this time, these items will be donated or thrown away.   Items that are soiled, damaged, or otherwise deemed not able to be safely stored will be discarded.   Lost and found will be stored in a central location, not out in the open. If a participant is looking, the appropriate staff member will check if the item has been found.    

The list of items Camp will not hold on to includes but is not limited to:    

Socks and underwear   

All toiletries and toiletry bags   

All swim gear including swimsuits and goggles   

Hats   

T-shirts   

Pants   

Shorts   

Pajamas   

Washcloths and towels   

Water shoes including sandals   

Water bottles   

Sunglasses   

Flashlights and headlamps   

Toys   

Arts and crafts projects  

Transportation and Luggage

How do I get my camper’s luggage to and from Camp?

Personal Transportation: Shipping luggage is optional.  
You may choose to ship your child’s luggage from Camp via FedEx Ground.   

Charter Bus:  Due to our safety protocols regarding charter busses this summer, there will be adequate space in the luggage hold for camper’s bags. Therefore, we are not requiring luggage be shipped this summer if you choose to send your child home via charter bus. Of course, you are welcome to add this option if preferred.   
 
Commercial Air: Shipping luggage is required.  
Campers on domestic flights will be allowed only one carry-on item only.   
All luggage except this carry-on item will be shipped from Camp via FedEx Ground and shipping fees will be charged to your camper’s account. Camp is unable to check luggage at the airport.  

Campers on international flights will have all of their luggage with them.  

Shipped luggage will be sent on your camper’s Closing Day and may take up to one week to arrive back to you. You will receive an email from Fed Ex with your camper’s tracking number. Camp is not responsible for lost or damaged luggage during transit. 

Flat Fees  
Home/Ground (1-5 business day delivery): $65/per piece  

Express Saver (2-3 business day delivery): $125/per piece  

Oversized Luggage via Home/Ground (1-5 business day delivery): $200-$500/piece  

(Oversized: length is 130” plus girth and/or weighs over 70lbs)  

If your child will be shipping luggage from Camp, please complete the Luggage Shipment Form on the Online Forms Portal.  

IF YOU ARE SENDING LUGGAGE TO CAMP IT MUST ARRIVE ONE WEEK BEFORE YOUR CAMPER ARRIVES 

Luggage shipped TO Camp must be addressed as follows:  

Camper Name                                             
Camper Session                                          
c/o Camp Sea Gull                                      
218 Sea Gull Landing                                      
Arapahoe, NC 28510     

 Camper Name  
Camper Session  
c/o Camp Seafarer  
2744 Seafarer Road  
Arapahoe, NC 28510  

Are there any transportation options for Mariners I & III? 

Yes, we are excited to expand our outbound transportation to M I & III this year. There will be two routes, Charlotte and Richmond/Rockville that are available this summer. 

How do I sign my camper up for the Outbound Transportation option?

That can be done on the Forms Portal

The forms portal will be linked here on FAQs and emailed to you the week of February 22, 2021.

Communications

When will I hear from my camper?   How will I know how they are doing? 

They will be required to write home at least once a week during their time at Camp. You will also hear from your camper’s counselor each Saturday, as well as through ongoing email communications from the Camp Executive Directors. We encourage you to send letters to your camper as well.  

Starter Camp: There will be a letter from your camper’s counselor in your child’s packet that they will take home with them on Closing Day.  

Mariners: You will receive one emailed report from your camper’s counselor. 

Four-Week: You will receive three emailed reports from your camper’s counselor. 

How do I communicate with my camper? 

Mail is delivered to campers six days a week so we encourage you to send handwritten letters. If you want to write a few before Camp begins and drop them off at the Camp Post Office on Opening Day, your camper will receive mail right away.  

Please address camper letters exactly as follows:  

Camper Name, Cabin #                                

c/o Camp Sea Gull                                       

218 Sea Gull Landing                                       

Arapahoe, NC 28510                                  

Camper Name, Cabin #  

c/o Camp Seafarer  

2744 Seafarer Road  

Arapahoe, NC 28510  

We also partner with a one-way email service and photo service, Bunk1. Emails are printed daily at 8:00 a.m. and distributed after lunch. More information about Bunk1 will be emailed to parents prior to Camp. 

Are packages allowed?   

We have a strict no package policy at Camp but encourage you to send all the letters you would like as long as they are in a small, flat envelope.  

If your camper forgets something from the Packing List, you may send it to them once you have called the Camp office for instructions and approval. We will open and deliver the approved item and will discard all non-essential or non-approved items including food. We ask that you please share this policy with your camper, friends, and family so that everyone is on the same page and disappointment can be avoided. Please note that counselors cannot accept packages for campers either. 

Can I visit my child at Camp during the session?

To ensure the health, safety and well-being of our Camp Community this summer, visitors are not allowed during summer programs.  This includes visits from parents, alumni and friends of Camp.      

During this public health event, we appreciate your partnership and support as we work to keep our Camp community healthy. If you have any questions, please contact the Camp office. 

Can I call my camper?

If you have concerns about your child while they are at Camp and would like to find out more information, please call the Camp office. Your child’s Head Counselor Team or a Camp Director will address your concerns and return your call. It may take up to 24-hours for a response from our Counselor or Director Team. 

How do I contact Camp? 

YMCA Camp Sea Gull  

218 Sea Gull Landing                                           

Arapahoe, NC 28510                                   

(252) 249-1111  

YMCA Camp Seafarer  

2744 Seafarer Road  

Arapahoe, NC 28510  

(252) 249-1212  

Summer Office Hours: 8:00 a.m. - 7:00 p.m. Daily