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Frequently Asked Questions

AHOY THERE, PARENTS! 
We are looking forward to having your child with us this summer. Please take a moment to review these frequently asked questions to make sure you have all the information you need to set sail with us this summer. Should you have any additional questions or need further information, please call the Camp Office at (252) 249-1212.

 

Logistics
 

What are Key Dates that I need to remember?

What time should I pick up and drop off my camper?

What are the forms I need to have completed before Camp?

Can I request a cabin or cabinmate for my camper?

How will I know what cabin my camper is in?

Can I see what Camp looks like before Opening Day?

What can I expect on Opening Day?

Does my Camper need money for Camp?

What will be charged to my credit card on file?

What should I pack for my camper?

Anything I shouldn’t pack?

Can my camper do laundry at Camp?

Is there any required apparel?

Luggage

How do I get my camper’s luggage to and from Camp?

What if my child leaves something at Camp?

Communications

Can I visit my camper?

Does my child need permission to leave the Camp grounds?

How will I know how my camper is doing?

Can I call my camper?

Can I send my camper packages?

How do I communicate with my camper and see photos?

Can I give my child’s counselor a gift?

Are there any off-site trips?

Do Camp Sea Gull and Camp Seafarer ever interact with each other?

Emotional and Physical Safety

How can I help you to best work with and mentor my child?

What happens if a camper doesn’t follow the rules?

Do campers ever get sent home from Camp?

What is the Code of Conduct?

What are Camp’s social media guidelines?

Will my child have to take a swim assessment?

Medical Care

Are there doctors on site at each Camp?

Is Camp able to accommodate special dietary needs?

Does my child need a Health Form?

Will I be notified by the Health Center if my child is sick?

How do I manage my child's prescriptions while at Camp?

How do I contact Camp?

What are Key Dates that I need to remember?

One Week Session

Starter Camp: June 14 - June 19, 2020

Two Week Session

Mariners I: June 21 - July 3, 2020

Mariners II: July 5 - July 17, 2020

Mariners III: July 19 - July 31, 2020

Mariners IV: August 2 - August 14, 2020

Four Week Session

Session I: June 21 - July 17, 2020

Session II: July 19 - August 14, 2020

Day Camp

Day Camp Week I: June 22 - June 23, 2020

Day Camp Week II: July 6 - July 17, 2020

Day Camp Week III: July 20 - July 31, 2020

Day Camp Week IV: August 3 - August 14, 2020

What time should I pick up and drop off my camper?

Starter Camp:

         Drop Off: 9:00 a.m. -12:00 p.m.

         Pick Up: 11:30am -1:00pm (parents are invited to lunch starting at 11:30 a.m.)

First Session, Second Session, Mariners I, Mariners III:

         Drop Off: 9:00 a.m. -1:00 p.m. (parents are invited to a buffet lunch 11:30 a.m.-1 p.m.)

         Pick Up: 9:00 a.m.-11:30 a.m.

Mariners II, Mariners IV:

         Drop Off: 9:00 a.m. -12:00 p.m.

         Pick Up: 9:00 a.m. -11:30 a.m.

What are the forms I need to have completed before Camp?

Can I request a cabin or cabinmate for my camper?

We accept one mutual request per camper. If you request to separate your child from another child who expects and/or requests to be with your child, we trust that you will communicate with the parents so that no one is disappointed upon arriving at Camp.

Cabinmates must be the same grade and age. Please know that not all requests can be honored, as we work to create a diverse cabin group. The number of campers assigned to the same cabin from the same town or friendship group are intentionally limited to encourage new friendships and discourage cliques.

How will I know what cabin my camper is in?

Campers will find out cabin assignments upon arrival on Opening Day.  Cabin assignments are made before campers arrive and therefore there will be no changes or requests accepted after May 15. It is important to address any potential concerns about cabin assignments with your camper before then. Cabin assignments will not be changed on Opening Day.

We are intentional about placing campers in cabins that may best fit them based on the information provided to us by the parents/guardians in the Camper Information Form, which is why it is so important to provide as much information as possible.

If your child needs a bottom bunk, please let us know in the Camper Information Form. Beds are assigned before campers arrive and bunk swaps will occur midpoint during the session.

Can I see what Camp looks like before Opening Day?

Sure. Take a look at our Virtual Tour!

What can I expect on Opening Day?

All campers will need to arrive healthy and free of fever, nausea, or unusual pain. If they have a fever or are experiencing nausea or unusual pain, please delay their arrival until they are fever-free for 24 hours and/or after the illness has abated.

Camp Staff will conduct a brief health screening, including taking your camper’s temperature. At Camp Seafarer, they will also perform a brief lice screening.

Nurses will conduct skin checks within the first 24 hours of arrival and again periodically during each session.

Does my Camper need money for Camp?

Please do not send any money with your camper. We are not responsible for any money left with your camper or in their cabin. Every two and four-week camper has a spending limit on their camper account. The limit is $150 for a four-week camper and $75 for a two-week camper. If you want to adjust your limit, please call the Camp Office.  Items your camper charges to their camper account will be charged at the end of their time to your credit card on file at the end of their time. If your camper has reached their limit before the end of Camp, the parent/guardian will be notified.

Starter Campers do not have a spending account and will be provided with all the necessary items they need during their week. Any other items may be purchased on Opening or Closing Day or through our online store.

Potential items for your camper to purchase:

  •  Incidentals (toiletries, stamps, etc.)
  • Additional Camp Clothing and Paraphernalia

What will be charged to my credit card on file?

In addition to your child’s spending account, the following charges may be placed on your credit card on file but will not deduct against his/her spending limit:

  • Health Center charges
  • Luggage Shipment charges
  • Lost and Found shipping charges
  • Special Transportation spending money

What should I pack for my camper?

We encourage you to check out our comprehensive Packing List that is broken down into needs based on your camper’s time with us. Please make sure that ALL items are marked with your camper’s name.

Be sure to talk to your camper about the importance of using sunscreen (30 SPF or higher) and be sure to pack them a hat. We also ask that you pack light and put a list of all your camper’s items in their duffle bag.

Camp provides all the equipment needed to participate fully in our activities. If your camper chooses to bring his or her own equipment (tennis rackets, golf clubs, lacrosse sticks with end caps, or life jackets), please make sure it is labeled and understand that he or she is responsible for it. Camp Sea Gull and Camp Seafarer are not responsible for the loss of personal belongings. All life jackets must be United States Coast Guard approved.

Anything I shouldn’t pack?

You will find a list of what your camper should NOT bring on our Packing List.

Be sure to leave all expensive clothing and jewelry at home. Your camper will not need any money while they are at Camp.

Please note that any electronic devices that record or play videos, make or receive phone calls, or connect to the internet are not allowed. Camp is a safe place for everyone to unplug and be the best and most true versions of themselves. They connect with their cabinmates, enjoy their gorgeous surroundings, and just be kids. If music is important to your camper, please consider sending an mp3 player or smaller music device that does not record video. 

Can my camper do laundry at Camp?

If your child is in a four-week session, a commercial laundry service will clean clothes twice at no additional charge. We would like to ask that campers not bring expensive or delicate clothes with them, as we are not responsible for lost or damaged laundry items.

If your child is in a one or two-week session, they must bring their complete supply of clothes, as laundry is not offered.

Is there any required apparel?

There is an opportunity to purchase Camp clothing and gear prior to Camp from our online store and on Opening Day at our store. During the session, campers may charge clothes to their spending account.

Required Purchases:

Camp Seafarer
Mariners: Camp Seafarer Middy
Four-Week: Camp Seafarer Middy and two specific laundry bags

Camp Sea Gull
Mariners: Camp Sea Gull Camper T-shirt 
Four-Week: Camp Sea Gull Camper T-Shirt and two specific laundry bags

Luggage

How do I get my camper’s luggage to and from Camp?

By Plane:
Campers traveling to Camp by airport shuttle may bring one carry-on to be transported with them to Camp. All of their luggage must be shipped prior to their camper's arrival. 

By Charter Bus:
Campers traveling to Camp on a chartered bus may bring one footlocker or duffle bag (to be stored under the bus) and one carry-on bag.

Shipping Luggage to and from Camp:
Any items that are not accompanying a camper must be shipped to Camp one week prior to their Opening Day. Please note that UPS and FedEx deliver Monday-Friday to Camp.

Shipped luggage will be sent on your camper’s Closing Day and may take up to one week to arrive back to you. Camp is not responsible for lost or damaged luggage during transit. The same rules for luggage amount apply when your camper both arrives at and departs from Camp.

Flat Fees
Home/Ground (1-5 business day delivery): $60/per piece

Express Saver (2-3 business day delivery): $120/per piece

Oversized Luggage via Home/Ground (1-5 business day delivery): $200-$400/piece

(Oversized: length is 130” plus girth and/or weighs over 70lbs)

If your child will be shipping luggage from Camp, please complete this Luggage Shipment Form and send it to Camp. 

Luggage must be addressed as follows:

Camper Name                                           
Camper Session                                        
c/o Camp Sea Gull                                    
218 Sea Gull Landing                                    
Arapahoe, NC 28510                                 

Camper Name
Camper Session
c/o Camp Seafarer
2744 Seafarer Road
Arapahoe, NC 28510

What if my child leaves something at Camp?

We do our best to help your camper collect all of their items before they leave Camp. If they arrive home and you notice something missing, please call the Camp office to see if the item has been found and we will ship it back to you at your expense. Please note that any unclaimed items in our Lost and Found will be donated 30 days after each session.

Can I visit my camper?

We ask that family members and friends not visit campers while Camp is in session. One of the pillars of the Camp Sea Gull and Camp Seafarer experience is the independence and self-reliance our program offers each child and visits are disruptive to that development. Experience has shown that visitation, while enjoyable at the time, often results in homesickness and adjustment issues for both your camper and their cabinmates.

Should there be extenuating circumstances that require you to visit, please contact the Camp Office.

Does my child need permission to leave the Camp grounds?

We are aware that certain family situations may require a Camper to leave the premise temporarily, and we will, of course, accommodate parental decisions on this matter. Please fill out the Permission to Leave Form with your online forms (available in January). Please note that you MUST be 21+ to check a camper out of Camp.

How will I know how my camper is doing?

Parents will receive a weekly report on their camper’s progress from their child’s cabin counselor. The letters are written on Friday and will be emailed to you no later than Monday. If you have multiple campers, please know that you may not receive the reports at the same time.

Starter Camp: There will be a letter in your child’s packet that they will take home with them on Closing Day.

Mariners: You will receive one emailed report.

Four-Week: You will receive three emailed reports.

Can I call my camper?

If you have concerns about your child while they are at Camp and would like to find out more information, please call the Camp office. Your child’s Head Counselor Team or a Camp Director will address your concerns and return your call.

Parents should not call and ask to speak to their camper except in an emergency.

Can I send my camper packages?

We have a strict no package policy at Camp but encourage you to send all the letters you would like as long as they are in a small, flat envelope.

If your camper forgets something from the packing list, you may send it to them once you have called the Camp office for instructions and approval. We will open and deliver the approved item and will discard all non-essential or non-approved items including food. We ask that you please share this policy with your camper, friends, and family so that everyone is on the same page and disappointment can be avoided. Please note that counselors cannot accept packages for campers either.

How do I communicate with my camper and see photos?

Mail is delivered to campers six days a week so we encourage you to send handwritten letters. If you want to write a few before Camp begins and drop them off at the Camp Post Office on Opening Day, your camper will receive mail right away. Campers are required to write home two times a week.

Please address camper letters exactly as follows:

Camper Name, Cabin #                              
c/o Camp Sea Gull                                     
218 Sea Gull Landing                                     
Arapahoe, NC 28510                                

Camper Name, Cabin #
c/o Camp Seafarer
2744 Seafarer Road
Arapahoe, NC 28510

We also partner with a one-way email service and photo service, Bunk1. Emails are printed daily at 9:00 a.m. and distributed after lunch. More information about Bunk1 will be emailed to parents prior to Camp.

Can I give my child’s counselor a gift?

In accordance with the American Camp Association guidelines, we follow the policy that monetary and expensive gifts should not be given to Camp personnel by parents. If you would like to recognize a counselor’s performance, we recommend that you send a letter of appreciation to the Camp Director that will be both shared with the counselor and placed in their personnel file. Contributions can also be made to Camp’s Annual Fund in honor of the counselor.

Are there any off-site trips?

Long Cruise Overnight Trip to Morehead City:

Four-Week Cabin groups go on this exciting and highly-anticipated trip together and are supervised by our Long Cruise Director and the cabin counselors.

The trip includes saltwater fishing, cruising the Intercoastal Waterway, and a variety of other exciting activities.

Long Cruise fees are included in your camper’s tuition. 

Visiting with friends and family is not permitted while on Long Cruise.

Do Camp Sea Gull and Camp Seafarer ever interact with each other?

As brother and sister Camps, we have the opportunity to help campers build healthy friendships with each other and foster a sense of respect and understanding. As such, we offer a variety of fun and intentional opportunities for campers to interact with each other through various programs including Activity Exchange Day, Motorboating Cruises, and weekly dances.

Campers who are at least 12-years-old or who have completed sixth grade will have the opportunity to attend dances hosted at Camp Seafarer. Campers not attending the dances will participate in age-appropriate programs where every day Camp clothing can be worn.

For dances, we encourage everyone to wear what they feel most comfortable in while adhering to the following guidelines:

Girls: A dress, skirt, or shorts that are at least fingertip length. Strapless tops must remain securely in place.

Boys: Collared shirt and shorts with belt loops.

Exposed undergarments, midriff, see-through, or form-fitting clothing is not permitted for anyone.

How can I help you to best work with and mentor my child?

If your child is currently receiving treatment or counseling for emotional or behavioral issues please email Bear Bashford at Camp Sea Gull and Lydia Warren at Camp Seafarer.  Provide details and strategies for how we can best support your camper and manage any issue. This includes, but is not limited to autism, hyperactivity, depression, self-harm, or an eating disorder. We’re in this together. We also ask that you let us know about any learning difficulties, bed-wetting issues, or a recent loss or major change in your child’s life. This makes a significant difference as we work to meet their needs. Together, we can make certain that your child has an amazing experience while at Camp. 

What happens if a camper doesn’t follow the rules?

At Camp, we believe that when participants do not follow the rules or demonstrate appropriate behavior, we have the opportunity to help them learn and grow. Our staff promotes behavior guidance and discipline through creating a positive environment, developing structure and clear limits, promoting social and emotional learning, reinforcing our core values, and addressing challenging behaviors.

Staff will redirect or problem solve with the camper rather than restrict behaviors. When problems do arise, the Camp staff may consult the parents/guardians so that together, they can develop a plan for behavior management and success for the camper. We believe that this approach focuses on the needs of the participant and positively contributes to their overall well-being and development.

Do campers ever get sent home from Camp?

There are times when dismissal from Camp is necessary. Campers who require a disproportionate amount of a staff member's attention, or need constant one-on-one support and therefore detract from the attention given to others in the cabin, may be asked to leave.

Other behaviors directly linked to the health, safety, or well-being of your child or others may also be grounds for dismissal. These include, but are not limited to:

  • Harming or threatening themselves or others
  • Bullying behavior including intimidation, teasing, name-calling, racial slurs, threatening looks, and rumor spreading

Campers sent home for any reason will not receive a refund of any fees paid. Parents will be responsible for all transportation logistics and costs.

What is the Code of Conduct?

At Camp, we do what is right. We are committed to building a safe, inclusive, and welcoming environment for everyone where we treat one another with respect and dignity. Each camper is a critical part of creating a place where people feel welcomed, valued and safe. Your child will be asked to abide by the tenets of the Good Sport Award, which is outlined in the Camper Code of Conduct. At the beginning of the session, the Code of Conduct will be reviewed and discussed in each cabin, at which time each camper will be asked to sign the form. We encourage you to review the Code of Conduct, with your child before Opening Day and engage in meaningful discussion about living with integrity and reaching their full potential with dignity at Camp.

What are Camp’s social media guidelines?

The safety and well-being of your child at Camp is our first and most important priority. In today’s online and plugged-in society, we recognize that campers take part in social networking sites such as Facebook, Instagram, Twitter, Snapchat, and others. While Camp is electronic-free, we would like to encourage parents to be aware of their child’s online activities. We instruct our staff that any contact with campers outside of our programs, whether in person, online or by phone, can only happen with the express approval and involvement of the camper’s parents or guardian.

We do not tolerate online bullying or inappropriate online content. We reserve the right to refuse acceptance of any child involved in these similar activities.

Will my child have to take a swim assessment?

Yes. You can watch our Swim Assessment video to understand everything about the assessment. Remember that the assessment takes place in darker swim lake water and must be completed without goggles.

You can also review our  Aquatic Guidelines and Privileges that accompany each swimming level.

Are there doctors on site at each Camp?

Our Health Centers are staffed by registered nurses 24 hours a day. Licensed physicians live at each Camp and are available as needed. Physicians in the New Bern area may be consulted in special circumstances as well.

There is no charge for routine medical care provided at the Camps’ Health Centers. Any prescription drugs and/or diagnostic testing will be charged to the camper’s spending account.

If a camper requires medical attention at a medical facility other than ours, all charges will be billed to the parents unless the facility files your insurance as a courtesy.

Is Camp able to accommodate special dietary needs?

Yes. Camp offers a menu approved by nutrition specialists and will also arrange individual meals for pre-documented, pre-existing health conditions that were noted on the Health Form. Visit our Dining Hall page for more information.

Does my child need a Health Form?

Yes. Please make sure that you have read the Health Examination Form Instructions and that you have completed both sides of the form. As a reminder, each camper is required to have a physical within one year of their first day at Camp. No child will be allowed to remain at Camp without a completed 2019 Health Examination form. Completed health forms are due by March 1. If your insurance carrier will not cover an annual physical until after March 1, please email Sea Gull's Health Center or Seafarer's Health Center and let us know when it is scheduled. Your child’s form must be submitted via email within 72 hours of the appointment.

We adhere to the North Carolina law with regard to immunization schedules and requirements-which may differ from your state.

How do I manage my child's prescriptions while at Camp?

To ensure safety, consistency, and accuracy of medication administration, Camp Sea Gull and Camp Seafarer have partnered with Realo Discount Drugs, a fully accredited, full-service pharmacy located in New Bern, NC. Realo individually blister packages each medication and provides a medication administration record for any medications filled for a camper to avoid error and promote safe and effective medication administration by the nursing staff.

All campers are required to register for Realo just in case your camper is placed on prescription medication by our Camp physician during their stay. Setting up their account with Realo in advance ensures the prescription will be filled quickly and efficiently. The registration process is easy and you can register all of your children at once.

Register for Realo

Realo FAQ

Will I be notified by the Health Center if my child is sick?

It is imperative that you provide the contact information for both parents. In the case of divorced or separated parents, the primary contact will be notified first. As we have an obligation to share health information with both parents, the other parent will receive a phone call as well.

Parents will be promptly notified by our Health Center when:

  • Your child will be staying in the Health Center overnight
  • Your child has a consultation or Doctor’s appointment off-site such as a brace repair, a dentist appointment, or an outpatient x-ray.
  • Your child is prescribed medication or treatment by the Camp Doctor
  • Your child is ill or has been injured and has been transported to the emergency room

Parents will not be notified when:

  • Your child receives regular first aid treatment for bug bites or minor cuts
  • Your child rests in the Health Center during Activity Period
  • Your child receives basic health care for common colds, coughs, stomach ache, etc.

Preventative Measures:

  • Campers will shower daily
  • In order to minimize external ear infections, swimmer’s ear drops are administered after each visit to the Aquatic Center.

Please note that we do not offer Camp Health and Accident Insurance. However, we do recommend that campers carry this coverage.

How do I contact Camp?

YMCA Camp Sea Gull
218 Sea Gull Landing                                         
Arapahoe, NC 28510                                 
(252) 249-1111

YMCA Camp Seafarer
2744 Seafarer Road
Arapahoe, NC 28510
(252) 249-1212

Summer Office Hours: 8:00 a.m. - 7:00 p.m. Daily